This is a guide to assist you with setting up your email address to function with your preferred email client. Additionally you can use this guide to verify that your email settings are correct.
Email account information that you will be needing:
SSL Settings: (Recommended or Required on some servers)
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Incoming Mail Server Type: POP3 or IMAP (See below for information)
Incoming Mail Server Hostname: SERVER'S HOSTNAME
Incoming Mail Server Security: SSL/TLS
Incoming Mail Authentication Method: Normal Password or Encrypted Password
Incoming Mail Server Port: [POP3: 995 (SSL/TLS)] [IMAP: 993 (SSL/TLS)]
Incoming Mail Server Username: example@yourdomain.com
Incoming Mail Server Password: Yourpassword
Outgoing Mail Server Hostname: SERVER'S HOSTNAME
Outgoing Mail Server Security: SSL/TLS
Outgoing Mail Authentication Method: Normal Password or Encrypted Password
Outgoing Mail Server Port: 465 or 587 for SSL/TLS
Outgoing Mail Server Username: example@yourdomain.com
Outgoing Mail Server Password: Yourpassword
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Non-SSL Settings (insecure)
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Incoming Mail Server Type: POP3 or IMAP (See below for information)
Incoming Mail Server Hostname: mail.YOURDOMAIN.com
Incoming Mail Server Security: None
Incoming Mail Authentication Method: None or Normal Password
Incoming Mail Server Port: [POP3: 110] [IMAP: 143]
Incoming Mail Server Username: example@yourdomain.com
Incoming Mail Server Password: Yourpassword
Outgoing Mail Server Hostname: mail.YOURDOMAIN.com
Outgoing Mail Server Security: None
Outgoing Mail Authentication Method: None or Normal Password
Outgoing Mail Server Port: 25 or 26
Outgoing Mail Server Username: example@yourdomain.com
Outgoing Mail Server Password: Yourpassword
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Follow the links below to configure your email client:
Outlook:
Outlook 2013
Outlook 2010
Thunderbird:
Thunderbird - Secure
Thunderbird
Apple Mail:
Apple Mail
Android:
Android 4.4
IOS:
Iphone
What is the difference between POP3 and IMAP?
POP3
Pros:
1. Downloads email from the server and stores it locally which frees up disk space on your account.
2. Can view downloaded messages when offline.
3. Attachments are downloaded locally for easier access.
4. If using multiple devices email may be split among devices as it is downloaded locally.
Cons:
1. Malicious javascript, viruses, and other malware has a better chance of infecting your computer because each message is 100% local.
2. Vulnerable to data loss if local computer crashes as the server does not retain a copy.
3. Can cause abusive connections to the server. (Mainly for offices behind a single IP)
IMAP:
Pros:
1. All mail is stored on the server.
2. You can switch between an e-mail client and webmail at any time and still have the same messages.
3. If your computer crashes and you lose the data stored on your hard drive your e-mail is still safe, because it is stored on the server.
4. Makes it easier to access your e-mail using a multiple devices because the messages are not removed from the server.
Cons:
1. Your mail is only available on the server, so you may not be able to interact with old messages if you are unable to connect to the internet.
2. In the event of catastrophic server hardware failure you could potentially lose some e-mail
3. Email folders are stored on the server and may appear differently.
